All features within the Financial Management software application are integrated creating a smooth flow of information throughout the entire financial process. This software allows the Sheriff’s office viewing of it’s expense reports and gives the County and District Clerk and Justice of the Peace offices the ability to view distribution of fees spreadsheets with the stroke of a key and with the proper security access codes.

The Financial Management software application is based on the Standard Financial Management System for Texas Counties, commonly referred to as the Red Book. It is a multi-fund, multi-year financial system with advanced tracking and reporting features. Multi-fund with multiple fiscal years means that the user can post, operate, and pull reports from any fiscal year that is in the system, past, present, or future. With a user defined numbering scheme, the user can number accounts as they like within a nine parameter limitation. An electronic encumbering system assists users in posting purchase orders. In the General Ledger there is a line item for the encumbered expenses reminding users of the amount that is not paid out.

Tracking state grant fiscal years is no longer an issue. The Financial Management system automatically tracks the fiscal year the state grant operates on.
Other features of the Financial Management system include:

• Automatic default of offset accounts
• Duplicate invoice checking
• Vendor transaction tracking
• Budget preparation
• General Ledger
• Transaction Ledger
• Prints Treasurer's quarterly reports
• Automatically distributes interest earned on cash accounts

Another feature of the Financial Management system is the Demand or "live" check printing. Users have the ability to print checks on a needed basis if necessary. Other reports users can produce include fixed asset report, receipt report, and bank reconciliation report. Required State and Federal reporting is an easier process when using this system. Users have the ability to file all legislative reporting automatically through the Financial Management system. Magnetic tape reporting allows counties with more than 250 W2's to manage year end reporting electronically. Users have the ability to print 1099 forms when using this system.

GASB 34

Email NET Data for more information.

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