Financial Management
The Financial Management Software Application features integration within each related program, which provides an automated flow of information essential to providing a complete financial process for your County. Our system is a multi-year financial system with advanced tracking and reporting features. The user has the ability to perform all functions in ‘current year’ and prior years at the same time. A ‘hard close’ of the prior year is not required to operate the system in the current year.
The system also has the ability to track different fiscal years for Grant Funds by automated adjustments to the proper posting period. Our financial software has consistently met all required enhancements of financial reporting and is continually reviewed and updated as State Statutes or other financial pronouncements are passed.
The following features of our financial system have made us a leading force in Texas county government financial management.
General Ledger Related
- Mass reporting capabilities with specific CAFR menu for GASB reporting
- Automated year-end closing features to Period 13
- Receivable and Accrual posting features
- Recurring Journal Entry Templates with changeable fields feature
Receipt Related
- Receipting with interfaced templates
- Receivable receipting for year-end postings
- Vendor changes can be made on screen without duplicate entry to vendor file
- Separate function to post receipts to General Ledger and Bank Reconciliation
Accounts Payable Related
- Interfaced template feature to enter recurring payables
- Interfaced with the Purchase Order program to accept ‘PO’s forced to payables’
- ‘Separate check’ feature for multiple invoice vendors
- Prepaid expense feature to perform dual posting of a prepaid in the current fiscal year and the new fiscal year
Check Related
- Positive pay electronic file to your bank depository-fraud prevention
- Vendor payment search feature for quick access of payments to a vendor
- Auto void check function
- On demand ‘live check’ printing
Purchase Order Related
- Requisition approval process that creates a purchase order
- Encumbrance of expense accounts to deter over-budget situations
- Interfaced with Accounts Payable to create a payable on the General Ledger
- Interfaced with the Fixed Asset Program to eliminate duplicate entry
- ‘Blanket’ Purchase Order program
Inventory Related
- Mass reporting capabilities of transfers, acquisitions, and disposals
- Specific reporting for CAFR reporting for GASB-34
- Complete Depreciation Calculations function
- Depreciation reporting as required by function, class code, and category
- Query reporting for Counties with Enterprise funds
Budget Related
- ‘Work budget’ program with unlimited versions
- Mass modification feature with ‘wild card’ capabilities
- Budget process reporting for Commissioner’s Court
- Automated function to establish the budget to the general ledger
The payroll system of the Financial Management Application has unparalleled flexibility with unlimited pay and deduction records. The payroll system features direct deposit, auto-posting to the general ledger and accounts payable, fringe benefit distribution, electronic submission of reports to third parties, W-2 and 1099 electronic reporting, and a complete personnel section interfaced to the payroll program.
Our Financial application also offers Real Vision Imaging with easy retrieval of scanned documents and automated bank reconciliation.
When you select us for your financial software provider, you can be assured of a smooth conversion and transition period due to our extensive on-site training and installation process.
